How to write Formal letters in English for School, Railway, Doordarshan, Police, Govt. / State and Private sectors.
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| Formal Letters |
Learn how to write a formal letter in English. This is a guide on how to write formal letters in English. Learn the basics of formal letter writing with the help of this guide.
Before going to write, you should remember
- Include your name and contact information
- Include the recipient's name and address
- Include the date
- Use the right salutation Like Mr, Mrs, Miss or Ms, Dr, etc.
- Create the body of your formal letter
- Close the letter with a formal sign-off
- Add your signature
- Proofread your letter
Let's start without delay
01. Suppose, you are Masum of Class VIII in Comilla Zilla School. Your father is a government employee. Recently he has been transferred from Comilla to Chittagong. Your family has already been shifted to Chittagong. So you need a transfer certificate from your school in order to get yourself admitted to govt. Muslim High School, Chittagong. Now, write an application to the Headmaster of your school for a transfer certificate.
16 March 2022
The Headmaster
Comilla Zilla School Comilla
Subject: Request for a transfer certificate.
Sir,
I would like to expose here that I am a regular student of class VIII in your famous school. You know, my father is a government employee Recently he has been transferred from Comilla to Chittagong. Our family has already been shifted to Chittagong. To get myself admitted to Govt Muslim High School, Chittagong, I am badly in need of a transfer certificate from your school. It is,
Therefore, hope that you would be kind enough to issue a transfer certificate for me and help me to continue my studies there.
Yours obediently
Masum Class
VIII; Roll No. 06
02. Suppose you are a Mamun student of Class VIII in Sonapur High School, Rangpur. You are in need of a seat in the school hostel. Now write an application to the Headmaster of the school praying for a seat in the school
13 January 2022
The Headmaster
Sonapur High School Rangpur
Subject: Request for a seat in the school hostel.
Sir,
I would like to expose that I am a regular student of class Eight in your famous school. I have to come to school from a distant place regularly. Sometimes I am late for school and have to miss important classes. At this, I feel I am lagging behind ( face ). And so I am badly in need of a seat in the school hostel. It is hoped that you would be gracious enough to allow me a seat in the hostel and help me to continue my studies well.
Yours obediently
Mamun
Class Eight
Roll No. 03
03. Suppose you are Rahim / Rahima of Natore Govt. High School, Natore. You are eager to go on a study tour which will broaden your outlook. Now, write an application to your Headmaster praying for arranging it.
15 January 2016
The Headmaster Natore Govt.
High School Natore
Subject: Prayer for arranging a study tour.
Sir,
I, on behalf of the students of class VIII, beg to state that we would like to go on a study tour. We have decided to go to Bagerhat, a famous place of historical interest. As a part of our study tour, we want to see the historical Shat Gambuj Mosque, Mazar and Dighi of Saint Khan Jahan Ali. There is a good reason to choose the place as it is recently declared as the World Heritage Site by UNESCO. In order to know the history of the place, two of our senior teachers have agreed to escort us.
Now, if you make an arrangement for the same, our endeavour of going on a study tour will come true.
I, therefore, pray and hope that you would be kind enough to make an arrangement to go on a study tour and oblige thereby.
Obediently yours
Rahima
Class ( viii )
Roll No. 3
05. Suppose you are Ratan / Ratna of Zakigonj Govt High School, Zakigonj, Sylhet. There is no common room in your school. The students of your school are in need of a common room. Now, write an application to the Headmaster of your school for setting up a common room on the school campus.
23 February 2016
The Headmaster
Zakigonj Govt High School Sylhet
Subject: Request for setting up a common room
Dear Sir,
We, the students of your school, would like to state that during our tiffin period we cannot assemble for want of a common room in our school. We have been facing much inconvenience for want of a common room. For want of common room, we cannot organize debating competition and cultural function. But all these are necessary for nourishing creativity.
So, we fervently hope that your honour would be kind enough to open a common room in our huge school building so that we may fulfil our long cherished dream.
Sincerely yours
The students of your school
06. There is no computer club in your school. Now, write an application to your Headmaster / Headmistress for setting up a computer club in the school.
5 January 2016
The Headmaster
Laksmipur United High School Laksmipur, Madaripur
Subject: Prayer for setting up a computer club in the school.
Sir, I have the honour to invite your kind attention to the fact that ours is a famous school. We have a reputation in various academic sectors. cope with modern information and technology; computer education has already been launched in our school. It is no doubt a positive initiative.
But we have to face some problems in developing our computer skills as there is no computer club in our school. If there is such a club in our school, we will have a great opportunity to share our computer knowledge and will be able to develop ourselves in this regard.
I, therefore, pray and hope that you would kindly take the immediate initiative to set up a computer club in our school to help the computer learners develop their computer literacy.
Yours faithfully
Anisul Haq
Class - VIII,
Roll No. - 2
07. Suppose a big canal runs along your village People have to cross it every day but they face many problems. Only the construction of a bridge can solve the problem. Now, write an application to the Chairman of your Union Council for the construction of a bridge over the canal in your locality.
January 2021
The Chairman
Laksmipur Union Council Kalkini, Madaripur
Subject: Prayer for constructing a bridge over the canal in our locality.
Sir,
We are the inhabitants of Laksmipur village under your union council. We have the honour to invite your kind attention to the fact that the big canal running along our village is causing great suffering to the villagers. They have to cross it every day. So, there is not enough water in the canal so no naval transportation is possible here. But people have to face a great problem to cross this shallow canal. So the only solution to this serious problem can be the construction of a bridge over the canal to the canal
We, therefore, hope that you would be kind enough to make immediate arrangements for the construction of a bridge over the canal to save people from their untold sufferings and oblige thereby.
Yours faithfully
Anisul Haq On behalf of the villagers.
08. Imagine, you are Selim / Selima . You are a student of Faridpur Zilla School. Your school has a library, but it does not have enough books for you Now, write an application to your Headmaster to buy more books for your school library
February 2016
The Headmaster
Fairdpur Zilla School Faridpur
Subject: Request for buying more books for our school library.
Sir,
We would like to expose here that we are the students of your famous school. Our school is adorned with many modern facilities. Though it has a library, it is not enriched with enough books. As a result, all the students of our school do not have enough chance to use and read books from our school library We have to face a crisis in need of any book. And so our school library should be enriched with books for our massive betterment.
It is, therefore, hoped that you would be kind enough to enrich our library with more books and help us to develop our latent talent
Yours obediently
Selim Rahman
09. Suppose, you are a student of class VIII in Nurpur High School, Rangpur and stay at one of your relatives ' houses. You are facing some problems there. So, you need a seat in the school hostel. Now, write an application to the Headmaster / Headmistress for a seat in the school hostel.
January 13, 2016
The Headmaster
Nurpur High School Rangpur
Subject: Request for a seat in the school hostel.
Sir,
I would like to state that I am a student of class VIII in your reputed school. My father is a govt. Employee. Recently he has been transferred to Khulna. My family has also been shifted there. Here I am staying at one of my relatives ' house. The house is always buzzing with sounds, and I have to share my bed with two other school-going boys. Without this, I am suffering from many skin diseases as the environment of the house is unhealthy.
So, I need a seat in the school hostel as early as possible.
I, therefore, hope that you would be kind enough to allow me a seat in our school hostel so that I can continue my studies in your school and oblige me thereby.
Yours obediently
Juthi Class - VIII
Roll No.- 1
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